Executive Administrative Assistant

*FTS* is seeking a highly organized, experienced Executive Administrative Assistant to provide comprehensive administrative support to the senior leadership team.
In this role, you will play a crucial role in ensuring the smooth functioning of our organization by managing day-to-day operations, facilitating effective communication, and handling confidential information with utmost professionalism.
The ideal candidate will possess excellent organizational skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment.
*What You Will Do: * · *Administrative Support* o Manage and maintain the executive team's schedules, appointments, and travel arrangements.
o Coordinate and prioritize meetings, conference calls, and events.
o Prepare and distribute meeting agendas, minutes, and other materials as required.
o Maintain contact lists and keep conference room stocked.
o Provide “gatekeeper” role, providing a bridge for smooth communication between the executive and staff demonstrating leadership to maintain credibility, trust, and support.
· *Communication and Correspondence* o Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
o Facilitate effective communication by handling phone calls, emails, and other inquiries promptly and efficiently.
· *Information Management* o Organize and maintain physical and electronic files, ensuring accurate and timely retrieval of information.
Maintain a comprehensive and up-to-date contact database.
o Handle sensitive and confidential information with discretion and integrity.
· *Travel and Logistics* o Coordinate travel arrangements, including flights, accommodations, and transportation, for executive/direct reports and occasionally visiting guests.
o Prepare expense reports for multiple executives.
o Arrange logistics for meetings, conferences, and other events, both on-site and off-site.
· *Meeting and Event Support* o Schedule, coordinate, and prepare for executive-level meetings, including securing venues, catering, and audiovisual equipment as necessary.
o Attend meetings, take minutes, and enter action items in the “Action Tracker" assigning a task to a specific person.
o Track action items and ensure timely follow-up.
· *Relationship Management* o Build and maintain positive relationships with internal teams, external partners, clients, and vendors.
· *Special Projects and Research* o Assist executive/direct reports with ad hoc projects, research, and presentations.
o Compile data, conduct analysis, and prepare reports as required.
*What You Get from Us:* · Very Affordable Medical, Dental, Vision, and Health Advocate · Highly Competitive PTO Accrual PLUS 10 Paid Holidays · Life Insurance, AD&D, Short/Long Term Disability, Maternity and Paternity Leave · 401K with Company Match · Pet insurance, Optional Supplemental Insurances · Legal Assistance for Identity Theft · Tuition Assistance, Adoption Aid, and more.
*What We’d Like You to Have: * · Proven experience as an Administrative Assistant or similar role, *supporting senior-level executives.
* · Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
· Excellent written and verbal communication skills, including exceptional attention to detail and grammar.
· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools.
· Discretion and confidentiality when handling sensitive information.
· Ability to work independently and collaboratively in a team environment.
· Strong problem-solving skills and the ability to adapt to changing priorities.
· Professional demeanor, with excellent interpersonal and relationship-building abilities.
· Flexibility to work occasional evenings as required.
· Bachelor's degree or equivalent experience preferred.
· If you are an organized and proactive individual with a keen eye for detail, exceptional communication skills, and the ability to handle multiple responsibilities, we invite you to apply for the position of Administrative Assistant.
Join our team and contribute to the success of our organization by supporting our executives in achieving their goals.
*Work Environment & Physical Demands:* * This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, photocopies, filing cabinets, printers, and scanners.
* While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is frequently required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.
*Equal Opportunity Statement: * _FTS is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications.
Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
_ Job Type: Full-time Pay: $60,000.
00 - $70,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person