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Posted : Sunday, July 28, 2024 01:49 PM
*Title: ADMINISTRATIVE ASSISTANT*
*Location: *Hallandale Beach,Florida
*Reports to*: Operations Manager
*ABOUT US:*
*HyComb USA is a *_*Lightweight Stone & Porcelain Cladding / Panel Solutions*_
*https://www.
hycombusa.
com/* *JOB SUMMARY:* The successful candidate will be responsible for greeting visitors, answering phones, responding to emails, scheduling appointments, and providing general administrative support.
An Administrative Assistance with some knowledge for Light Bookkeeping to join the office team.
If you can perform the essential duties, we would like to have you apply! *PRIMARY RESPONSIBILITIES:* The Administrative Assistance with knowledge for Light Bookkeeping will provide administrative support to office employees, customer walk-ins, and any other admin related responsibilities .
In addition to; responsible for performing a wide range of accounting and clerical tasks.
*Responsibilities:* .
Track paperwork, process new work/projects, change the status of work/projects, create invoices for jobs and keep a detailed record of start and end dates in a separate log.
· Provide administrative support to the office team and ensure efficient operation of the office · Answer phone calls, take messages, and redirect calls as appropriate – · Greet visitors and direct them to the appropriate person or department – · Maintain office supplies inventory and place orders when necessary – · Coordinate and schedule appointments, meetings, and conferences – · Manage calendars and arrange travel accommodations for staff members – · Prepare and edit documents, reports, and presentations – · Perform data entry tasks and maintain electronic and hard copy filing systems – · Assist with bookkeeping tasks using QuickBooks software – · Handle sensitive information in a confidential manner · Maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
· Assist with external and internal vendor relations, including but not limited to, new vendor setup, and resolution of any vendor issues.
· Assist with walk-in customers and assist office employees with tasks related to customer requests.
*Qualifications:* · Previous experience as an administrative assistant or in a similar role preferred – · Proficient in office management software such as QuickBooks and Google Suite – · Strong computer literacy with the ability to learn new software quickly – · Excellent phone etiquette and communication skills, both written and verbal – · Attention to detail with strong proofreading skills – · Ability to prioritize tasks and manage time effectively – · Strong organizational skills with the ability to multitask – *Physical Demands and Work Environment* Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 10 lbs.
; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard and to verbally communicate to exchange information.
This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
*Work Environment:* Works in an air-conditioned office.
Work requires sitting & operating a computer which may occasionally include extended hours.
Occasional lifting /carrying of items up to 10lbs.
The list of duties and responsibilities is not all inclusive, but merely the most accurate list for the current job.
They are a hive of activity built upon discipline, productivity, and teamwork.
Safety is always what we strive for, and every employee is responsible for working in a safe manner, following all safety rules.
*Hourly Pay ranges:* * $19.
50 – $21.
50 per hour * Ranges to be discussed with qualified candidates *Schedule:* * Monday to Friday (8 a.
m to 5 p.
m.
) *Position:* * Full-time 40+ hours per week / non-exempt *Benefits:* * Health Insurance * Dental Insurance * Life Insurance * Vision Insurance * AFLAC * 8 PTO days / 6 Holidays observed We are an equal opportunity employer and value diversity at our company.
We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
*Required to pass the pre-employment process, such as a drug test* *DFWP* Job Type: Full-time Pay: $19.
50 - $21.
50 per hour Benefits: * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday * Morning shift * No nights * No weekends Experience: * Administrative Assistant: 2 years (Preferred) Language: * English (Required) * Spanish (Preferred) Work Location: In person
hycombusa.
com/* *JOB SUMMARY:* The successful candidate will be responsible for greeting visitors, answering phones, responding to emails, scheduling appointments, and providing general administrative support.
An Administrative Assistance with some knowledge for Light Bookkeeping to join the office team.
If you can perform the essential duties, we would like to have you apply! *PRIMARY RESPONSIBILITIES:* The Administrative Assistance with knowledge for Light Bookkeeping will provide administrative support to office employees, customer walk-ins, and any other admin related responsibilities .
In addition to; responsible for performing a wide range of accounting and clerical tasks.
*Responsibilities:* .
Track paperwork, process new work/projects, change the status of work/projects, create invoices for jobs and keep a detailed record of start and end dates in a separate log.
· Provide administrative support to the office team and ensure efficient operation of the office · Answer phone calls, take messages, and redirect calls as appropriate – · Greet visitors and direct them to the appropriate person or department – · Maintain office supplies inventory and place orders when necessary – · Coordinate and schedule appointments, meetings, and conferences – · Manage calendars and arrange travel accommodations for staff members – · Prepare and edit documents, reports, and presentations – · Perform data entry tasks and maintain electronic and hard copy filing systems – · Assist with bookkeeping tasks using QuickBooks software – · Handle sensitive information in a confidential manner · Maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
· Assist with external and internal vendor relations, including but not limited to, new vendor setup, and resolution of any vendor issues.
· Assist with walk-in customers and assist office employees with tasks related to customer requests.
*Qualifications:* · Previous experience as an administrative assistant or in a similar role preferred – · Proficient in office management software such as QuickBooks and Google Suite – · Strong computer literacy with the ability to learn new software quickly – · Excellent phone etiquette and communication skills, both written and verbal – · Attention to detail with strong proofreading skills – · Ability to prioritize tasks and manage time effectively – · Strong organizational skills with the ability to multitask – *Physical Demands and Work Environment* Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 10 lbs.
; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard and to verbally communicate to exchange information.
This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
*Work Environment:* Works in an air-conditioned office.
Work requires sitting & operating a computer which may occasionally include extended hours.
Occasional lifting /carrying of items up to 10lbs.
The list of duties and responsibilities is not all inclusive, but merely the most accurate list for the current job.
They are a hive of activity built upon discipline, productivity, and teamwork.
Safety is always what we strive for, and every employee is responsible for working in a safe manner, following all safety rules.
*Hourly Pay ranges:* * $19.
50 – $21.
50 per hour * Ranges to be discussed with qualified candidates *Schedule:* * Monday to Friday (8 a.
m to 5 p.
m.
) *Position:* * Full-time 40+ hours per week / non-exempt *Benefits:* * Health Insurance * Dental Insurance * Life Insurance * Vision Insurance * AFLAC * 8 PTO days / 6 Holidays observed We are an equal opportunity employer and value diversity at our company.
We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
*Required to pass the pre-employment process, such as a drug test* *DFWP* Job Type: Full-time Pay: $19.
50 - $21.
50 per hour Benefits: * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday * Morning shift * No nights * No weekends Experience: * Administrative Assistant: 2 years (Preferred) Language: * English (Required) * Spanish (Preferred) Work Location: In person
• Phone : NA
• Location : 325 W Ansin Blvd, Hallandale Beach, FL
• Post ID: 9050696458
