Spiritual, Cultural And Staff Development Coordinator

Department: Spiritual, Cultural and Staff Development (S/C/HRD) and Clergy & Diocesan Relations (CDR) Reports To: Vice President of Spiritual, Cultural and Staff Development and indirectly to the Associate Director of CDR Position Summary: This position uses excellent administrative skills to provide support to the Vice President of Spiritual, Cultural and Staff Development as well as the Associate Director of CDR.
The position requires maintaining professional interface with the public and staff of Cross Catholic Outreach.
It includes routine administrative and clerical tasks, and personal assistance as described herein.
Good judgment, professionalism, discretion, courtesy and sensitivity are essential to the function.
The position is a full-time position.
Some limited travel may be required.
Duties and Responsibilities: Administrative: Provide excellent administrative services to the VP of S/C/ HRD and CDR to ensure that departments operate in an organized, efficient and professional manner.
Compose letters/correspondence (Domestic and International), memos, and proof-reading correspondence.
Attend meetings with the VP to review scheduling requests.
Prepare and confirm VP’s meeting agendas for scheduled events as needed.
Organize, communication and logistics for various meetings and events, including Outlook calendars, meeting folders, and meeting agendas.
Schedule appointments as appropriate.
Organize travel arrangements for VP.
Assist in managing communication correspondence with various entities.
Periodically take/maintain minutes from meetings.
Respond to calls and voicemails in a timely manner.
Records interactions in Netforum Assist in maintaining office supplies.
Financial: Process all invoices for the VP.
Prepares check requests as needed.
Reconciles charge card statements.
Special Events, Projects, and Meetings Assist with planning of meetings, conferences and special events (Anchor calendar events and Recognition projects & events.
) Prepare invitations for events.
Administratively support the planning, coordination, and execution of visits, events, projects and other functions as requested.
Knowledge, Skills & Abilities Require/Preferred: Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint, and Access, Teamwork and quick adaptability to proprietary data manager.
Possesses knowledge and understanding of the Roman Catholic Church, its hierarchy and its structure.
Outstanding interpersonal and written communication, presenting professionalism to all CCO staff, board members, clergy and donors.
Must be comfortable designing and creating presentations and newsletters.
Extraordinary attention to detail and organization, as the position requires a high level of multitasking.
A sense of hospitality to colleagues and visitors.
Should be self-motivated, proactive, and able to work with minimal supervision.
Ability to do extensive research and summary analysis required.
Problem solving.
Attitude of teamwork and collaboration.
Comfortable in reporting to two supervisors.
Flexibility with tasks Other tasks assigned by the VP of S/C/ HRD and CDR.
Experience Requirements: Five years’ experience, preferably with a non-for-profit organization in managing administrative operations.
Education or Certification Requirements: Bachelor’s degree in business administration, Non-Profit Management, or commensurate experience.
Application Process Please submit your resume by email to HR@CrossCatholic.
org and include the title of the position in the subject line.
Please be sure to include a cover letter detailing your spiritual background.